Scope of work:

Responsible for IT inventory management, including managing IT assets lifecycle and handle all related paper documents required based on IT standard policies and procedures, to ensure the accurate control of quantity, quality and adequate documents. The candidate will also work closely with account team to ensure the match and correct inventory record and coordinate regular inventory audits.

Key Responsibilities & Accountabilities:

Inventory Control

• Maintain real-time inventory of IT hardware software spare parts and accessories

• Track stock movement and update records immediately after receiving or issuing items

• Perform regular audits quarterly yearly and on-demand and investigate discrepancies

• Ensure storeroom organization cleanliness and safety

• Advice on equipment ordering plans to SDM

• Work with accounting for monthly and yearly equipment paperwork

Asset Lifecycle Management

• Tag and register new equipment in the IT Asset Management System

• Manage full lifecycle procurement assignment tracking return repair retirement

• Monitor warranty dates and license expiration plan renewals or replacements

Procurement Support

• Validate user requests and check stock availability

• Prepare Purchase Requests PR for replenishment

• Coordinate with Procurement and suppliers for quotes delivery and documentation

• Assist in vendor evaluation quality pricing after-sales service

Distribution and Deployment

• Prepare IT assets for deployment accessories check labeling basic setup

• Issue equipment to staff following approval workflow

• Maintain asset issuance forms and acknowledgment records

• Work with IT Support for smooth onboarding and offboarding

Repair Warranty and Replacement Handling

• Log defective assets and coordinate warranty or vendor repair services

• Track repair turnaround time and update repair status

Compliance and Documentation

• Ensure assets comply with company policies and security standards

• Prepare weekly and monthly reports on asset usage stock levels and upcoming needs

• Support audits with detailed inventory records and evidence

• Execute additional responsibilities as assigned by management

Benefits

• Accommodation: Hoiana Village

• Working transportation to Da Nang and Hoi An.

• Competitive salaries, additional medical insurance and others.

• Attractive Hoiana employee in-house rates.

• Intensive career development.

• Attractive Hoiana employee in-house rates. 

Job Requirements 

Educational Background

• Bachelor’s degree in Information Technology Computer Science Supply Chain Management Business Administration or related fields

Technical Knowledge and Experience

• Minimum 2–3 years of experience in IT asset management inventory control IT procurement or similar roles

• Strong understanding of IT hardware software licensing warranty tracking and lifecycle management

• Experience working with ticketing systems SDP ERP systems SAP

• Knowledge of barcoding RFID scanning asset tagging stockroom management and physical inventory procedures

• Familiarity with procurement workflows PR PO GRN vendor coordination warranty tracking

Preferred Skills

• Strong attention to detail high level of accuracy and commitment to data integrity

• Excellent communication skills to coordinate with IT Finance Procurement Warehouse and Vendors

• Ability to perform physical stock checks and handle equipment safely

• Good organizational and documentation skills

• High ethical standards when managing company assets