Scope of work:

• Coordinates all requirements for assigned conferences, groups and events booked by the Sales and Marketing Department including conventions, meetings, incentives, and banquets from initial contact to completion

• Ensures successful execution of group and client satisfaction and acts as the central point of contact between the client and the operations team

• Proactively selling all Resort’s products and services such as guest rooms, meeting rooms, F&B outlets and all recreational facilities when applicable

• Responsible for providing administrative and function support for the MICE Division and Resort Sales Department

Key Responsibilities & Accountabilities:

Event Management

• Manage and coordinate assigned conventions, meetings, incentives, weddings, and events

• Organize convention bookings from the date of booking to departure, including meeting requirements, guest room requirements, guest room pickup, food and beverage, and audio-visual needs

• Conduct pre-conference meetings with clients and pertinent departments to confirm all relevant details

• Champion the Delphi FDC implementation

• Promote all meeting venues and F&B outlets to maximize events business

• Conduct intensive resort site inspections

Client Relations

• Maintain contact with the client throughout the event in conjunction with the Banquet Manager or Captain

• Establish and maintain rapport with clients before, during, and after the conference, encouraging repeat business

• Engage with bookers, influencers, and decision-makers to maintain good client relationships and solicit future business

• Proactively gain client feedback for satisfaction improvements through guest satisfaction research and records

Communication and Coordination

• Provide concise information in a timely manner to operational departments as required

• Participate in weekly BEO meetings to discuss forthcoming events with F&B, Banquets, Kitchen, and other departments

• Prepare proposals and contract letters to customers efficiently and timely

• Ensure accurate recording of covers and revenue data in the sales and catering system

Financial Management

• Develop opportunities for incremental revenue to increase profitability by upselling food, beverage, and spa services

• Initiate billing procedures, ensuring deposits and or credit applications are received with adequate information and within an acceptable time frame

• Monitor group billing accounts for accuracy and coordinate with the Credit Manager for delayed payments

Administrative Tasks

Assist in overseeing day-to-day event administrative tasks such as keeping organized event records, preparing minutes of all briefings and meetings, collating information for event reports, and related tasks in events administration

Other Duties

Perform other duties as assigned

Benefits

• Accommodation: Hoiana Village

• Working transportation to Da Nang and Hoi An.

• Competitive salaries, additional medical insurance and others.

• Attractive Hoiana employee in-house rates.

• Intensive career development.

• Attractive Hoiana employee in-house rates. 

Job Requirements 

Qualifications Requirements

• Bachelor’s degree in business, hospitality, sales, or a related field

• Minimum of 1 year of experience in sales or events preferably within the MICE or hospitality industry

• Language Vietnamese English Chinese

Desired Skills

• Possess basic sales techniques and negotiation skills

• Good communication skills both written and verbal required

• Highly responsible and reliable

• Must possess a patient pleasant personality

• Ability to work well under pressure in a fast-paced environment

• Ability to focus attention on guest needs always remaining calm and courteous

• Technical Skills Microsoft Office Opera Outlook and Delphi FDC

• Physical Requirements well presented groomed punctual and reliable