Scope of work:

The Construction Project Admin provides administrative and coordination support to the project management team to ensure construction projects are delivered on time, within budget, and compliance with contractual and regulatory requirements.

Key Responsibilities & Accountabilities:

• Provide administrative support to the Senior Vice President, Project Management and project team.

• Prepare, manage, and maintain project documentation (contracts, drawings, submittals, reports, meeting minutes, etc.).

• Coordinate communication between internal teams, contractors, consultants, and suppliers.

• Track project schedules, deliverables, and deadlines; follow up on outstanding items.

• Assist in admin cost control by tracking invoices, purchase orders, variation orders, and payment certificates.

• Support in organizing and maintaining project filing systems.

• Arrange project meetings, site visits, and inspections; prepare agendas and record minutes.

• Support procurement processes, including vendor documentation and compliance records.

• Ensure project documentation complies with company policies and legal requirements.

• Perform other administrative duties as assigned by the Senior Vice President, Project Management.

Benefits

• Accommodation: Hoiana Village

• Working transportation to Da Nang and Hoi An.

• Competitive salaries, additional medical insurance and others.

• Attractive Hoiana employee in-house rates.

• Intensive career development.

• Attractive Hoiana employee in-house rates. 

Job Requirements 

• Bachelor’s degree or diploma in Construction Management, Business Administration, Engineering, or a related field.

• 1–3 years of experience in an administrative role within construction or engineering projects (preferred).

• Strong organizational and time-management skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); knowledge of project management software is an advantage.

• Good written and verbal communication skills in English.

• Ability to work independently and handle multiple tasks in a fast-paced environment.

• Attention to detail and strong document control skills.

CÁCH THỨC ỨNG TUYỂN | HOW TO APPLY

• Ứng viên quan tâm vui lòng gửi hồ sơ về email hr@hoiana.com

• Hoiana rất mong có sự thông cảm của bạn, đối với những hồ sơ được gửi về email, chúng tôi sẽ chỉ liên hệ với những ứng viên phù hợp với yêu cầu của vị trí. Bạn hãy yên tâm rằng hồ sơ của bạn sẽ được lưu lại cho các vị trí phù hợp tại Hoiana trong tương lai.

• Ứng viên nội bộ vui lòng tham khảo chính sách "Thuyên chuyển nội bộ" của Hoiana hoặc liên hệ Bộ phận Nhân sự để được hướng dẫn thêm.

• Interested candidates please submit your resume via email to hr@hoiana.com

• We kindly ask for your understanding that we will only contact candidates whose profiles match the positions. Otherwise, your resumes will be kept in our database for future potential vacancies.

• Internal candidates please refer to the "Internal Transfer Policy" of Hoiana or contact Human Resources Division for further assistance.