Scope of work:

The Project Development Administrator supports the Project Development team in the execution of real estate projects by ensuring effective coordination, documentation control, and administrative support throughout the project lifecycle. This role works closely with internal departments and external stakeholders to facilitate smooth project implementation, maintain compliance, and ensure timely delivery of project milestones.

Key Responsibilities & Accountabilities:

• Provide administrative and coordination support across all stages of real estate development projects (planning, legal, design, construction, and handover).

• Prepare, organize, and maintain project documentation, including contracts, legal documents, permits, drawings, reports, and correspondence.

• Monitor project timelines, track key milestones, and follow up with relevant parties to ensure deadlines and deliverables are met.

• Coordinate with internal teams (Legal, Finance, Construction, Sales & Marketing) to ensure accurate and timely information flow.

• Support communication and coordination with external stakeholders such as consultants, contractors, partners.

• Organize meetings, prepare materials, and record meeting minutes with clear action items and follow-ups.

• Compile, update, and present project status reports, summaries, and dashboards for management review.

• Assist in tracking project budgets, contracts, and payment schedules to ensure alignment with approved plans.

• Maintain and manage both physical and digital filing systems for all project-related documents.

• Support administrative procedures related to licensing, approvals, and regulatory compliance.

• Provide general administrative support to the Project Development team, including handling day-to-day administrative tasks and ad-hoc requests.

• Performs other related duties as assigned by Line Manager/HOD/Management.

Benefits

• Accommodation: Hoiana Village

• Working transportation to Da Nang and Hoi An.

• Competitive salaries, additional medical insurance and others.

• Attractive Hoiana employee in-house rates.

• Intensive career development.

• Attractive Hoiana employee in-house rates. 

Job Requirements 

• Bachelor’s degree in business administration, Real Estate, Construction Management, or a related field.

• Minimum 5 years of experience in project administration or coordination, preferably in real estate or construction.

• Strong organizational, multitasking, and time management skills with high attention to detail.

• Basic understanding of real estate development processes is an advantage.

• Good communication and interpersonal skills with the ability to coordinate across multiple stakeholders.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint and Project management software i.e. Microsoft Project.

• Ability to work under pressure and handle multiple tasks simultaneously.

• Good English reading, writing and communication skills.